Post Incorporation Mandatory Compliances(Private Limited Company)

This comprehensive guide breaks down all the essential post-incorporation compliances your private limited company must meet.

What you will learn:

• Immediate Deadlines: Key filings required within 30 to 180 days of incorporation.

• Annual Obligations: A checklist of recurring ROC and IT filings (AGM, AOC-4, MGT-7, ITR).

• Essential Forms: Which forms to file and when to ensure you stay compliant and penalty-free.

Stay organized and ensure your business operates smoothly and legally from day one. Dive into the checklist now!

Sr	Compliance	Description / Requirement	Timeline / Due Date	Penalty for NonCompliance
1	Board Meeting	First Board Meeting within 30 days of incorporation; thereafter at least one meeting every quarter (minimum 4 per year).	Within 30 days of incorporation	₹25,000 penalty per director for default
2	Appointment of Auditor (Form ADT-1)	Auditor must be appointed in the first board meeting and form ADT-1 filed with ROC.	Within 15 days of appointment	Company – ₹25,000 to ₹5 lakh; Officers – ₹10,000 to ₹1 lakh.
3	Registered Office Verification (Form INC-22)	Proof of registered office (electricity bill, rent agreement, NOC) to be filed with ROC.	Within 30 days of incorporation	₹1,000 per day up to ₹1 lakh.
4	Issue of Share Certificates (Form SH-1)	Company must issue share certificates to shareholders.	Within 60 days of incorporation	₹50,000 to ₹5 lakh for company + ₹10,000 per day for officers.
5	Opening of Bank Account & Capital Deposit	Shareholders must deposit subscription money into company’s bank account.	Within 30 days of incorporation	Can lead to strike-off or non-commencement notice.
6	Commencement of Business (Form INC-20A)	Declaration by directors that capital has been received.	Within 180 days of incorporation	₹50,000 for company + ₹1,000 per day (max ₹1 lakh) for officers.
7	Statutory Registers & Records	Maintain registers: members, directors,share allotment, etc.	On going	₹50,000 – ₹3 lakh + continuing ₹1,000/day.
8	Minutes Books & Resolutions	Maintain minutes of board and shareholders’ meetings.	On going (after every meeting)	₹25,000 penalty per default.
9	Director KYC (Form DIR-3 KYC)	Every director must update KYC details annually.	By 30 September every year	₹5,000 per director if delayed.
10	Annual General Meeting (AGM)	First AGM within 9 months of F.Y. end, then every year within 6 months of year-end	Within due dates	₹1 lakh + ₹5,000/day for continuing default.
11	Filing of Financial Statements (Form AOC-4)	File balance sheet, P&L, audit report with ROC.	Within 30 days of AGM	₹100 per day (no upper limit).
12	Filing of Annual Return (Form MGT-7 / MGT7A)	File annual return with ROC.	Within 60 days of AGM	₹100 per day (no upper limit).
13	Filing of DPT-3	Registrar of Companies (ROC)	30 June	Company fails to file Form DPT-3 ₹1 lakh or up to ₹5 lakh Further Penalty (per day) ₹500 per day during which the default continues (after first day)
14	Filing of SH-7	Registrar of Companies (ROC)	Within 30 days from such date	Penalty (Company)₹1,000 per day of default up to ₹5,00,000
15	Filing of PAS-6*		Half-Yearly Due Dates 30th May and 30th November every year	₹10,000 + ₹1,000 per day (Company and Officer in Default)
16	Maintenance of Books of Accounts	Maintain books at registered office as per Sec 128.	On going	₹50,000 – ₹5 lakh penalty.
17	Other EventBased Filings	Change in directors (DIR-12), share capital (PAS-3), etc.	Within 30 days of event	₹100 per day

*Key-Note For PAS-6:

Applicability : Mandatory for Unlisted Public Companies, & Non-Small Company

Not Applicable To: Small Private Limited Companies, LLPs, Section 8 Companies

Key Notes:

• Non-compliance can lead to heavy penalties, disqualification of directors, or even strike-off by ROC.

• Always ensure timely filings, proper documentation, and maintaining statutory registers

• For new companies, INC-20A and ADT-1 are the most common defaults noticed by ROC.